This privacy statement is intended to inform users of this website about the nature, scope and purpose of the collection and use of personal data by the website operator, Witten/Herdecke University.
Definitions of the terms used (e.g. "personenbezogene Daten" or "Verarbeitung") can be found in Art. 4 DSGVO.
Our website is encrypted via an https connection, i.e. a secure channel is used for the transmission of data between the users' end device and the server of the Witten/Herdecke University, which cannot be read by unauthorized third parties.
1. Name and address of the person in charge
The person responsible within the meaning of the basic data protection regulation and other national data protection laws of the member states and other data protection regulations is the:
Private Witten/Herdecke University gGmbH
2. Name and address of the data protection officer
Dipl.-Stat. Martin Rützler
3. General information on data processing
3.1. Scope of processing personal data
As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website and our contents and services. The processing of personal data of our users regularly only takes place with their consent. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by legal regulations.
3.2. Legal basis for the processing personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.
In the processing of personal data, Article 6 paragraph 1 letter b DPA serves as the legal basis for the performance of a contract to which the data subject is party. This also applies to processing operations for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.
In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1 lit. f DSGVO serves as the legal basis for the processing.
3.3. Data erasure and storage duration
The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage is no longer applicable. Furthermore, data may be stored if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which the person responsible is subject. Data is also blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.
4. Provision of the website and creation of log files
4.1. Description and scope of data processing
Whenever you visit our website, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:
The IP address of the user
Date and time of access
The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.
4.2. Legal basis for the data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.
4.3 Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f DSGVO.
4.4 Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.
In the case of data storage in log files, this is the case after two days at the latest. A storage beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.
4.5. Objection and elimination possibility
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.
5. Usage of Cookies
5.1. Description and scope of data processing
The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.
5.2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.
5.3. Purpose of data processing
The user data collected through technically necessary cookies is not used to create user profiles.
The analysis cookies are used for the purpose of improving the quality of our website and its contents. The analysis cookies enable us to find out how the website is used and thus to constantly optimise our offer.
These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.
5.4. Duration of storage, possibility of objection and removal
If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.
6. Contact forms and Contact via e-mail
6.1. Description and scope of data processing
There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask is transmitted to us and stored.
At the time the message is sent, the following data is also stored:
IP address of the user
Date and time of registration
Alternatively, it is possible to contact us via the provided e-mail address. In this case the personal data of the user transmitted with the e-mail will be stored.
In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.
6.2. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 Par. 1 letter f DSGVO. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b DSGVO.
6.3. Purpose of data processing
The processing of the personal data from the input mask serves us to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and ensure the security of our information technology systems.
6.4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.
Any additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
6.5. Objection and elimination possibilities
The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued.
A revocation of the consent and the objection of the storage is to be addressed to: firstname.lastname@example.org
All personal data stored in the course of the contact will be deleted in this case.
7. Web analysis by PIWIK
7.1. Scope of processing personal data
We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the surfing behaviour of our users. The software sets a cookie on the user's computer (for cookies see above). If individual pages of our website are called up, the following data are stored:
- Two bytes of the IP address of the user's calling system
- The accessed website
- The website from which the user accessed the accessed website (referrer)
- The subpages that are called up from the called up web page
- The time spent on the website
- The frequency of accessing the website
The software runs exclusively on the servers of our website. A storage of the personal data of the users only takes place there. The data will not be passed on to third parties.
The software is set so that the IP addresses are not stored completely, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.
7.2. Legal basis for the processing of personal data
The legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f DSGVO.
7.3. Purpose of data processing
The processing of personal data of users enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also include our legitimate interest in processing the data in accordance with Art. 6 Para. 1 lit. f DSGVO. By making the IP address anonymous, the interest of the users in their protection of personal data is sufficiently taken into account.
7.4. Duration of storage
The data is deleted as soon as it is no longer required for our recording purposes, in our case after 30 days.
7.5. Objection and elimination possibility
We offer our users on our website the possibility of an opt-out from the analysis procedure. To do so, you must follow the corresponding link. In this way, another cookie is set on your system, which signals our system not to store the user's data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.
For more information about the privacy settings of the Matomo software, please follow this link: https://matomo.org/docs/privacy/.